LEVEL UP Application Form

PRIVACY STATEMENT REQUIRED

Your personal information is being collected by Council for the purpose of administering your application for the Level Up Project. Any information you submit as part of your application will be processed by Council in accordance with the project Terms and Conditions. Your personal information will be stored in Council’s Customer Database and used to identify you when communicating with Council and for the delivery of services and information. You can access or amend your personal information at any time by writing to Council’s Privacy Officer at mail@wyndham.vic.gov.au. For further information on how your personal information is handled, visit Council’s Privacy Policy at: www.wyndham.vic.gov.au/privacy-policy.

I have read and understood the Privacy Statement mentioned above (required)

Contact Details

Name:

Artist name (if different from above):

Registered business address:

ABN:

Contact phone:

Contact email:

Your application

Is your artwork complete and ready to exhibit now? (required)

Yes

Unfortunately Council can only accept EOIs from artists who are ready to exhibit their artwork. If you would like to discuss the steps you might need to take to become ready to submit an EOI to exhibit your artwork, please email Ippy Collins at ippy.collins@wyndham.vic.gov.au.

Exhibition details

Proposed name and description of your exhibition (150 words maximum):

Artist statement for exhibition (150 words maximum):

Artwork details

For each piece of artwork you propose to exhibit, please provide the following details:

Piece #1

Title of artwork:

Medium used:

Measurements of artwork (length, width and depth):

Estimated value of artwork:

Upload an image of this artwork

One file only.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf.

Piece #2

Title of artwork:

Medium used:

Measurements of artwork (length, width and depth):

Estimated value of artwork:

Upload an image of this artwork

One file only.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf.

Piece #3

Title of artwork:

Medium used:

Measurements of artwork (length, width and depth):

Estimated value of artwork:

Upload an image of this artwork

One file only.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf.

Piece #4

Title of artwork:

Medium used:

Measurements of artwork (length, width and depth):

Estimated value of artwork:

Upload an image of this artwork

One file only.
2 MB limit.
Allowed types: jpg, jpeg, png, pdf.

Additional information

Note: any images uploaded must not infringe a third party’s intellectual property rights and you must have the prior permission of the person named above to submit these images to Council for use.

Please upload image(s) of your artwork for Council to use to promote your exhibition if your EOI is successful

Unlimited number of files can be uploaded to this field.
5 MB limit.
Allowed types: gif, jpg, png, svg.

If the above uploaded image(s) have been taken by a person other than yourself, please provide their name for image credit:

Please upload a copy of your artist CV (optional):

One file only.
5 MB limit.
Allowed types: jpg, png, pdf, doc, docx, ppt, .

Declaration and acknowledgement

By submitting an expression of interest to participate in Council’s LEVEL UP program, I agree to the LEVEL UP Terms and Conditions below which I confirm that I have read and understood.

LEVEL UP WYNDHAM TERMS AND CONDITIONS

By submitting an expression of interest (‘EOI’) to participate in Council’s LEVEL UP program (‘program’), you agree to be bound by these terms and conditions.

These terms and conditions should be read in conjunction with other documents and information relating to the program, including your EOI form and the information made available on Council’s website.

Submission of an EOI does not confirm your participation in the program. Council officers will contact your using the contact details provided in your EOI form to notify you of the outcome of your EOI.

ELIGIBILITY

1.1 To be eligible to submit an EOI you must be an artist aged 18 years or above with a current active ABN who lives in the state of Victoria, Australia. Council staff, Councillors and their immediate family members are ineligible to apply.

1.2 If you are applying on behalf of a group of artists (i.e. for a joint exhibition) then you must obtain the consent of each artist (or their parent or legal guardian’s consent if they are aged under 18) to submit this EOI and that they agree to comply with these terms and conditions. Evidence of this consent must be provided to Council on request.

EXPRESSIONS OF INTEREST

2.1 Only one EOI per person will be accepted.

2.2 To submit an EOI, you must submit a properly completed form at EOIs which are incomplete or which do not comply with these terms and conditions will not be accepted.

2.3 You agree to immediately notify Council of any changes to your EOI, including the request to withdraw your EOI by emailing ippy.collins@wyndham.vic.gov.au.

2.4 Council accepts no responsibility for lost, incomplete, invalid or corrupt EOIs.

ASSESSMENT OF EXPRESSIONS OF INTEREST

EOIs will be assessed in accordance with the selection criteria published on Council’s website. You will be notified of the outcome of your EOI within 10 business days of the date of submission.

SUCCESSFUL APPLICANTS

4.1 If you are selected to exhibit your artwork and participate in the program, Council will provide you with written notification of the venue and dates that you have been allocated for exhibition and the pieces of artwork you will be permitted to include as part of your exhibit.

4.2 Council will provide you with a supported exhibition opening and marketing collateral to promote your exhibition.

ARTWORK

5.1The artwork you submit as part of your EOI and exhibit as part of the program must be your own original work and must not contain any objectionable, profane, insulting, inflammatory or defamatory material.

5.2 You acknowledge that you retain copyright in your artwork.

5.3 If a person is capable of being identified in any of the artwork, you must obtain that person’s consent (or their parent or legal guardian’s consent if they are aged under 18) to submit to project. Evidence of this consent must be provided to Council on request.

EXHIBITION

6.1You must, at your own cost and risk, deliver and collect your artwork for exhibition to the exhibition venue at the times as advised by Council.

6.2 You must provide any installation instructions for your artwork as reasonably required by Council.

6.3 You acknowledge and agree that Council may, at its absolute discretion, determine not to display any or all of your artwork as part of the exhibition.

6.4 You acknowledge and agree that if you do not collect your artwork from the exhibition venue by the date advised by Council, your artwork:

a) will be deemed to be abandoned;
b) will become the property of Council; and
c) may be disposed of in any manner that Council sees fit, including by sale or auction.

FINANCIAL SUPPORT

7.1 Subject to submission of a valid tax invoice to Council, after the installation of your artwork at the exhibition site, you will be paid $750 as reimbursement for the costs of participating in the program. You are entirely responsible for bearing all other costs incurred in connection with your participation in the program.

7.2 You will be required to keep records for the expenditure of the $750 and must provide these to Council on request.

7.3 If Council becomes aware that any portion of the $750 has been spent for any purpose other than participating in the exhibition, you must refund that amount to Council on request.

INTELLECTUAL PROPERTY

8.1 You warrant that:

a) the artwork you submit for exhibition and any associated image(s) provided as part of your EOI do not infringe a third party’s intellectual property rights; and
b) where an image(s) of the artwork has been taken by a person other than yourself, that you have that person’s prior permission to submit that image(s) to Council as part of your EOI and can grant the licence for Council to use that image(s) in accordance with condition 9.

LICENCE

9.1 You grant Council an irrevocable, royalty-free, non-exclusive licence to display, publish or otherwise use your artwork pieces and any images uploaded as part of your EOI (in whole or in part):

a) at the venue where your exhibition is held;
b) on Council’s website and social media pages;
c) and in any Council promotional material,

for the purpose of promoting your exhibition and or the program generally.

9.2 When displaying, publishing or otherwise using your artwork in accordance with the licence granted under condition 9.1, Council will credit you as the artist using your artist name as provided.

INSURANCE

You acknowledge and agree that while your artwork is in Council’s custody and on display at the exhibition venue, it will be covered by Council’s insurance. You further acknowledge and agree that at all other times, including when transporting your artwork to and from the exhibition venue, insurance is entirely your responsibility. Council recommends that you obtain appropriate insurance cover for your artwork.

LIABILITY

11. To the extent permitted by law, Council is not liable to you for any loss, damage, claim or expense suffered as a result of or in connection with your participation in the program.

11.2 You indemnify, keep indemnified and hold harmless Council, its Councillors and employees against all costs, claims, loss and liability arising in connection with your breach or potential breach of these terms and conditions, including without limitation, condition 8.

WITHDRAWAL AND CANCELLATION

12.1 You may withdraw from the program at any time by notifying Council by email to ippy.collins@wyndham.vic.gov.au.

12.2 Council reserves the right to end your participation in the program where Council reasonably believes that you have:

a) breached these terms and conditions; or
b) submitted false, inaccurate or misleading information in your EOI form or otherwise.

12.3 Notwithstanding any other provision of these terms and conditions, and regardless of whether your participation in the program has been confirmed by Council, Council expressly reserves the right to cancel, change, or modify the program at any time.

NO RELATIONSHIP

Nothing in these terms and conditions or in the conduct of Council and you creates a relationship of agency, partnership, employer and employee or joint venture between you and Council.

GENERAL

14.1 Council reserves the right to change or modify these terms and conditions at any time and without notice to you.

14.2 Council’s decisions are final and no correspondence will be entered into.

Acknowledgement of Traditional Custodians

Wyndham City Council recognises Aboriginal and Torres Strait Islander peoples as the first Peoples of Australia. We acknowledge the Bunurong and Wadawurrung Peoples as Traditional Owners of the lands on which Wyndham City operates. The Wadawurrung and Bunurong Peoples have and always will belong to the Werribee Yalook (river), creeks, stars, hills and red clay of this Country. We pay respect to their Ancestors and Elders who always have, and always will, care for Country and community today and for future generations.